Vanderbilt University Foundation Relations Development Coordinator in Nashville, Tennessee

Foundation Relations Development Coordinator (Job Number: 1700128)


The mission of Vanderbilt’s Department of Development and Alumni Relations (DAR) is to engage graduates, families, friends, corporations, and foundations in the life of the university; ensure an active and committed alumni community; and to encourage financial investment in its programs and scholarship. The Foundation Relations Office initiates, facilitates, coordinates and stewards relationships with major corporations, foundations and other charitable organizations to maximize the support that Vanderbilt University receives from such c organizations in support of the University’s priorities.

The Development Coordinator works as part of the Corporate and Foundation Relations team, whose primary focus is on creating, expanding and directing relationships with foundations capable of giving support at the six-figure level or higher.

Major Duties and Responsibilities:

  • Provide programmatic and technical support to the Corporate and Foundation Relations team and serve as the primary analytical support person for multiple development officers. Design, coordinate and generate reports to further the identification, cultivation, solicitation and stewardship of corporations, foundations and other charitable organizations.

  • Responsible for the coordination of the corporate and foundation stewardship program. Generate reports, recommend stewardship strategies and assist in stewardship efforts including correspondence, coordinate all follow-up. Produce progress reports and other activities to strengthen existing relationships between corporations and foundations and Vanderbilt University. Independently manage the corporate and foundation executive acknowledgement process, working with the Stewardship team and the DAR Communications team on gift/grant related correspondence.

  • Work with the DAR Gifts Processing team to identify incoming awards through the Office of Research’s database, COEUS, and other sources and to classify them as gifts, grants or contracts and ensure that all (non-contractual) private support from entities is recorded in ADVANCE.

  • Work with Research and Prospect Development and Advancement Services colleagues as well as other data resource units within the university, provide data and reports to the Corporate and Foundation Relations team, strategically prioritizing, sorting, organizing and communicating information to identify top prospects, resolve donor issues, and manage the analytical fundraising functions to meet the strategic goal of increasing engagement with private entities

  • Work collaboratively with other DAR colleagues to contribute to the success of solicitations for other schools and University-wide initiatives.

  • Assess and tap the full scope of faculty research programs at Vanderbilt University and create concise descriptions for print and electronic publications that convey the breadth and depth of research at the University for potential donors.

  • In conjunction with the Corporate and Foundation Relations team, assist in the design, creation, establishment and refinement of systems for tracking short- and long-term opportunities and strategies for interactions with corporations and foundations, and the infrastructure necessary for a successful Corporate and Foundation Relations program.

  • Conduct research in order to gather, organize and analyze information about the interests of specific funders as needed. Identify funding organizations with interests that match the strengths of Vanderbilt University and identify faculty members who conduct this research.

  • Participate fully in the CFR team and its impact at Vanderbilt; follow best practices within this field of fundraising that will provide significant and sustained growth in the level of support received by Vanderbilt from these constituents.

  • Assist in the identification, strategy, solicitation, and stewardship activities for foundation and corporate relationships for Vanderbilt that bring resources to the university's highest priorities in teaching, research, and service.

  • Help instill confidence in, and excitement about, corporate and foundation relations among all staff and internal constituent groups by fostering an atmosphere of cooperation, mutual respect, and collegiality across DAR and Vanderbilt's academic programs.

  • Clarify information and serve as first point of contact for corporations and foundations and faculty members.

  • Coordinate scheduling, logistics and correspondence for site visits by current or potential donors.

  • Assist with creating and implementing marketing and communication plans for alerting faculty members about corporate and foundation resources available.

  • Carry out the University’s policies and procedures.

  • Undertake other projects as assigned by the Executive Director of Corporate and Foundation Relations.


Job requires Bachelor's and 1 year of experience or the equivalent.

Preferred Education, Skills, and Experiences:

  • Two years of work experience in a research-oriented environment

  • A general knowledge of the research conducted at Vanderbilt University and how research contributes to scientific and therapeutic advancement.

  • Outstanding oral and written communication skills: ability to convert scientific and academic writing to lay language a plus. Strong writing, editing and proofreading skills needed to create and edit text and statistical documents.

  • Demonstrate an understanding of the principles and current trends in corporate and foundation philanthropy. Knowledge of non-profit or higher education fund raising including cultivation, solicitation and stewardship, prospect research and tracking, and campaign structures.

  • Proficiency in MS Office products (Word, Excel, Outlook, PowerPoint) computer programs, database management and spreadsheet programs to sort and assemble large amounts of data.

  • Ability to work independently and as part of a team, take initiative, organize multiple projects simultaneously and meet deadlines

  • Work successfully in a collaborative team environment to assess project needs and objectives and possess the work ethic and enthusiasm to accomplish programmatic aims.

  • Creative and interpersonal skills that facilitate success in an environment where critical thinking and teamwork are required.

  • Superior organizational skills and the ability to launch and complete thorough data mining searches. Knowledge of research principles using fundraising databases, libraries and publicly available resources. Skills researching and organizing information to identify philanthropic patterns, tendencies, and relationships among foundations.

  • Strong interpersonal and communication skills to provide a customer service-oriented approach to dealing with internal and external requests from diverse members of the public.

  • Some travel and evening/weekend may be required.

Primary Location: TN-Nashville-Loews Vanderbilt Plaza

Organization: DAR-Corp & Foundation Relation 144411

Job: Development and Alumni Relations