Vanderbilt University Accountant - Payment Services in Nashville, Tennessee

Accountant - Payment Services (Job Number: 1800422)


A bout the Position:

An Accountant is needed to perform professional work requiring the basic application and use of concepts, theories, practices, and terminology of accounting. As an Accountant, you will process various financial documents and data, as well as analyze data and prepare internal financial reports consistent with a basic understanding of the institutional mission and vision, the role and goals of the business unit, and the tasks and responsibilities of the Accountant in the achievement of institutional and business unit goals. Guidelines and procedures are well established and a basic level of professional judgment is required.

You will assist in accounting and operational activity including preparing journal entries for approval and processing within the General Ledger, preparing account reconciliations, and assisting with preparation of internal and external financial reports. The strong candidate will have solid accounting knowledge, interpersonal skills, and ability to problem-solve.

About Vanderbilt University:

Vanderbilt is a renowned private institution founded in 1873 located a little more than a mile from downtown Nashville, TN. The university’s students, faculty, staff and visitors frequently cite Nashville as one of the perks of Vanderbilt. VU is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday.

Key Responsibilities:

  • Prepare adjusting, cash and accrual journal entries for approval and processing within the general ledger

  • Review routine invoice upload transactions for proper center and account coding;

  • Maintain and utilize payment processing logs and calendars

  • Ensure security of negotiable instruments such as issued checks and supplier refund checks

  • Review outstanding checks for escheatment determination

  • Accumulate, analyze, and summarize routine, detailed data in order to prepare routine statistical and financial reports and schedules

  • Maintain accuracy of Payment Services accounting records through regular analysis

  • Prepare Payment Services liability and clearing account reconciliations

  • Assist in preparation of internal and external financial reports and analysis


  • Bachelor’s degree in Accounting, Finance, or a related field of study and two years of experience

  • Experience/exposure in higher education or not-for-profit environments

  • Knowledge of GAAP reporting requirements

  • Ability to work independently and in a team

  • Intermediate to advanced Excel skills

Additional Information:

This is a full-time position.


In addition to offering a lively community that encourages learning and celebrates diversity, VU offers a competitive, flexible benefits package including health, dental, vision, life, accidental death & dismemberment, disability insurance, paid time off, and a 403(b) retirement plan with employer match. Vanderbilt offers tuition assistance to employees, spouses and dependent children. Also, after five years of service, Vanderbilt will pay up to 55% of the tuition for up to three dependent children to earn a bachelor's degree. Learn more about Vanderbilt's benefits at VU Benefits Overview at

Success Factors:

  • Adaptability – Ability to read cues and adapt accordingly. Ability to adjust style and approach to accommodate the styles and needs of others. Can anticipate and effectively de-escalate potential conflicts.

  • Helpful Nature – Offers to help lighten the load for others in times of need. Volunteers rather than waiting to be asked. Understands that almost no one works in a silo, and will need the help of others to do their job well, and that by helping others first, they will likely reciprocate.

  • Teamwork – Values teamwork and co-workers; make them feel valuable and important by acknowledging what they do. Doesn’t expect from others effort that one is unwilling to do themselves. Find ways to complement other’s strong suits.

  • Reliable – Does what they say they will do, when they say they will do it. Shows up for work when expected. Doesn’t push the burden of work volume or deadlines to others.

  • Autonomous – Self-managing; self-motivated. Manages time, activities and outcomes well so that progress stays on track.

  • Hard-Working – Is industrious as well as efficient (busy isn’t the same as productive). Be persistent. Can juggle multiple competing priorities simultaneously.

Job requires a Bachelors degree and 2 years of experience or the equivalent.

Primary Location: United States-Tennessee-Nashville

Organization: 44420 - Procurement and Payment Services

Job: Fiscal Affairs Professionals