Vanderbilt University Adolescent Program Director - Programs for Talented Youth’s (PTY) in Nashville, Tennessee

Adolescent Program Director - Programs for Talented Youth’s (PTY) (Job Number: 1801103)


Position Summary :

The Adolescent Program Director is part of the Programs for Talented Youth's (PTY) managerial team and leads all aspects of adolescent pre-collegiate weekend day and summer residential programs. This includes overseeing and supervising other program staff including full time and seasonal positions, program communication, recruitment, hiring, budgeting, and staffing. During the course of a year PTY provides services to over 800 students, grades 7-12, and their families and supervises over 100 seasonal staff members. The Adolescent Program Director works collaboratively with other PTY full time staff, instructors, parents, other university departments, and the community to ensure that program goals are met. This job requires living in the residence hall when residential programs are in operation to oversee programming.

About the Work Unit :

Programs for Talented Youth (PTY) offers workshops, lectures, conferences, and a host of professional development opportunities featuring national experts in gifted education. Following the tradition of research excellence at Vanderbilt, PTY is committed to expanding knowledge within the field of gifted education. Vanderbilt faculty and scholars develop challenging coursework for summer and weekend programs, often adapting their college courses specifically for our students. With sessions throughout the year, SAVY provides a dynamic fast-paced academic program for students in Kindergarten through sixth grade. At VSA, students from across the country come together to experience a taste of college life on the Vanderbilt campus.

Key Functions andExpected Performance:

· Develops goals and objectives for all aspects of residential programming for pre-collegiate accelerated programs.

· Analyzes long-range impact of decisions and plans; provides data on the effectiveness of programs to the Director.

· Initiates changes in, or the development of, new policies, procedures and/or methods in accordance with office and VU policies, as well as best practices in the field of gifted education and talent development that support residential programming.

· Creates a safe and supportive environment for residential programming students and staff to thrive and meet the goals and objectives of the program.

· Actively anticipates, addresses, and solves problems related to residential programming applications, tuition payments, organization, and implementation.

· Communicates professionally and regularly with families, students, and staff regarding all aspects of student residential programming.

· Oversees recruiting, marketing, and hiring efforts for student participants and their hiring of quality program and instructional staff.

· Leads training efforts for all staff, including initial training and ongoing, job-embedded development to ensure quality programming for residential and instructional staff.

· Ensure the most effective operations of the department through program development, process improvement and coordination of processes within PTY and across other pertinent university departments.

· Directs, oversees, plans, coordinates, and controls the residential and adolescent programs during the school year and summer; directs all aspects of residential and adolescent programming implementation, recruitment, training and communication to students, families, staff and other constituents.

· Coordinates online systems for enrollment of students across PTY programs.

· Leads organizational meetings and network with foundations outside of the university to secure funding and to recruit a variety of gifted students to PTY residential and adolescent programs, including foundations that support opportunities for diverse and low-income populations of gifted students.

· Standardizes services, processes, resources, and practices within the office and residential programs to improve efficiency and communication among day and residential programs as well as special projects and grants.

· Develops residential programs and organizes talent search initiatives.

· Communicates regularly, timely, and effectively with parents, students, staff and Director regarding residential program initiatives, concerns, and procedures.

· Initiates and adjust new programs, services, and procedures as appropriate based on market needs, VU needs, and constituent feedback.

· Defines and achieves financial targets in support of business goals of the institution

· Projects future budget needs based on analysis of current operations.

· Develops cost reduction projects and targets for enrollment and staffing.

· Determines the allocation and utilization of resources for day programs.

· Evaluates budget needs and expenditures.

· Create and exceed service standards utilizing key service dimension and from knowledge of customer expectations and best practices

· Participate in establishing standards for delivering quality services, establishing efficient systems, and communicating effectively with constituents, including marketing plans for recruitment and community awareness of PTY special events and projects.

· Work with staff as necessary to help them utilize best practices within the field of gifted education.

· Ensure that staff are prepared to be customer-service oriented with an emphasis on student safety, quality program provisions, professional communication, and the following of best practices in the field of gifted education.

· Oversee residential program staff; unite program staff toward common goals.

· Report program evaluation data to Director; make recommendations for improvement.

· Creates an organizational culture (within PTY, the larger Vanderbilt community, and with our constituents) that provides a safe, satisfying and enriching environment.

· Helps staff determine priorities for planning and implementing special projects, grants, professional development sessions and day programs.

· Determines personnel actions, including the hiring, promotion, and termination for seasonal staff and makes recommendations for full time staff to the Director.

· Initiates and holds meetings with staff, keeping them informed of special events, projects, necessary policies and procedures, administrative information, and progress toward meeting goals

· A Master’s degree from an accredited institution of higher education in the field of education or leadership is necessary.

· A Doctorate of Education or a PhD from an accredited institution of higher education is preferred.

· Five years of experience managing, teaching educational programs is necessary.

· Residential experience, supervision and leadership of programs involving minors is strongly preferred.

· Experience leading adolescent programs or educational programming is strongly preferred.

· Ability to establish and maintain effective working relationships with teachers, students, the community, parents, and administrative staff is preferred.

· Knowledge of crisis intervention techniques is preferred.

· Ability to react calmly and effectively in emergency situations is preferred.

· Skill in establishing, directing and enforcing policies and regulations which pertain to campus life and to student development is preferred.

SupervisoryRelationships :

This position does have supervisory responsibility over both programming and seasonal staff; this position reports administratively and functionally to Director of Programs for Talented Youth.

Experienceand Skills :

This job requires livingin the residence hall when residential programs are in operation to overseeprogramming.

Key Characteristics of aSuccessful Team Member in this Work Unit:

§ CreativeThinking – Goes beyond the boundaries of the job description, willingly takes on new challenges, finds creative solutions rather than always awaiting direct instructions

§ NaturallyCommunicates – Readily shares information and is comfortable working within a highly collaborative team. Communicates proactively. Understands that open communication and the sharing of knowledge is fundamental to the success of the team. Asks for advice, and considers it thoughtfully.

§ Respect – Is friendly, tirelessly cordial, patient, polite, and genial. Comes in to work with a good attitude and is ready to help campus employees, managers, and colleagues through what may be a difficult and overwhelming time for them.

§ Worksthrough Issues – Recognizes that the work is about successful outcomes. If things aren’t going well, outcomes suffer. Is willing to have crucial conversations if things aren’t going well. Doesn’t just complain to management . . . does everything possible to remedy the situation directly first.

§ Teamwork – Genuinely values teamwork and co-workers; make them feel valuable and important by acknowledging what they do well. Doesn’t expect from others effort that one is unwilling to do themselves. Finds ways to acknowledge other’s strong suits.

Job requires Masters and 5 years of experience or the equivalent.

Primary Location: United States-Tennessee-Nashville

Organization: 21730 - Programs for Talented Youth

Job: Managers