Vanderbilt University Chief of Legal Operations - Office of the General Counsel in Nashville, Tennessee
Chief of Legal Operations - Office of the General Counsel (Job Number: 1800795)
About the Role :
The Chief of Legal Operations/Chief of Staff is part of the Office of General Counsel (OGC) at Vanderbilt University and is a key individual contributor responsible for budgetary projections, quarterly forecasts, and annual budgets. The position will also be responsible for working with the OGC team to develop, implement, and improve processes for handling workflow and project management, as well as reporting out results to our client base within the University. Reporting directly to the Vice Chancellor and General Counsel, the Chief of Legal Operations/Chief of Staff will coordinate the work of in-house attorneys and provide direction and guidance for the use of outside counsel, and supervise OGC administrative staff. The Chief of Legal Operations/Chief of Staff will also act as a member of the OGC front office and as the OGC representative to the Chancellor/Vice Chancellor offices and the local community.
About the Work Unit :
The Office of the General Counsel provides legal advice to all Vanderbilt departments in areas covering contracts, intellectual property, taxation, business matters, and personnel issues (including tenure). All litigation proceedings are managed by the Office of the General Counsel on behalf of the University.
Ongoing Responsibilities Include :
The Chief of Legal Operations/Chief of Staff working with OGC team, analyzes and implements workflow processes to improve transparency and the capture and organization of legal work product. Utilizes and manages work with outside legal firms providing specialized services to the University via financial analysis, benchmarking, and proposed vendor alternatives. Develops metrics and reports of work by OGC team for Vice Chancellor and for the University to assess value of services and align with industry best practices. Provides project management to assess and oversee implementation of available technologies to meet objectives.
Maintains divisional budget, including salary detail, quarterly forecasts, and annual budget; analyzes and reconciles actual and forecasted expenses, and prepares fiscal year closing reports. Prepares quarterly accruals for outside legal expenses; prepares quarterly and year-end budget reports for Vice Chancellor. Monitors and assists in development of office budget. Reviews necessary documentation for purchase orders and non-capital expenditures. Authorizes payroll changes and office expenses in conjunction with the Department of Finance. Develops and oversees departmental long-range strategic planning. Communicates, implements, interprets, and revises office policies and procedures as appropriate.
Manages the Vice Chancellor’s commitments to key University priorities and initiatives. Handles special projects on the Vice Chancellor’s behalf as requested. Researches, develops, and composes presentation materials and speeches for the Vice Chancellor; compiles data for special reports and projects. Exercises senior level authority as delegated, reflecting independent judgment and discretion in the performance of duties and special projects. Attends meetings and serves on committees as the representative of Vice Chancellor.
About Vanderbilt University
Vanderbilt is a renowned private institution founded in 1873 and located in the heart of Nashville, Tennessee. The university’s students, faculty, and frequently cite Nashville and the surrounding area as one of the many perks of being a part of Vanderbilt community. Vanderbilt University is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your diversity is sought and celebrated. It is a place where employees know they are part of something bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt was recently ranked #1 in the Princeton Review at https://news.vanderbilt.edu/2017/08/01/vanderbilt-has-happiest-students-again-according-to-2017-princeton-review-best-colleges-rankings/ among 382 top colleges and universities for “happiest students” - as well as #2 for “best quality of life” and “great financial aid,” #5 for “best run colleges” and “beautiful campus,” and #6 for both being in a “college city that students love” and having “great campus/city relations.”
About Vanderbilt Benefits
In addition to offering a lively community that encourages learning and celebrates diversity, Vanderbilt University offers a competitive, flexible benefits package including health, dental, vision, life, accidental death & dismemberment, disability insurance, paid time off, and a 403(b) retirement plan with employer match. Vanderbilt offers tuition assistance to employees, spouses and dependent children. Also, after five years of service, Vanderbilt will pay up to 55% of the tuition for up to three dependent children to earn a bachelor's degree. Learn more about Vanderbilt's benefits at VU Benefits Overview at https://hr.vanderbilt.edu/benefits/6.1.17BenefitsOverview-Candidate-.pdf .
A Bachelor’s degree in a related field from an accredited institution of higher education is necessary.
A Master’s degree in a related field from an accredited institution of higher education is strongly preferred.
At least 8 years of relevant experience is necessary.
At least 10 years of relevant experience is strongly preferred.
Demonstrated ability to work collaboratively with high level executives, and to communicate effectively with multiple and diverse constituencies such as faculty, staff, students and senior-level administration is necessary.
Ability to be service-oriented and customer-focused is necessary.
Ability to make independent decisions that impact the University; a self-starter is necessary.
Ability to assess processes and implement operational improvements is necessary.
Demonstrated project management skills with the ability to manage multiple projects at one time is preferred.
Excellent oral and written communication skills are necessary.
High level of proficiency in use of technology, such as the key components of the Microsoft Office suite of products is strongly preferred.
Ability to oversee delivery of legal services and resources to accomplish University goals, strategies, and priorities is necessary.
Ability to handle urgent situations and perform well under pressure is necessary.
Ability to deal with ambiguity is necessary.
Personal and professional integrity, as well as confidence and credibility is necessary.
Key Characteristics of a Successful Team Member in this Work Unit:
Adaptability – Reads cues and adapt accordingly. Adjusts style and approach to accommodate the styles and needs of others. Can anticipate and effectively de-escalate potential conflicts.
Maturity – Exhibits professional maturity; doesn’t pass the buck to dodge accountability; doesn’t engage in petty office politics or inappropriate social conduct.
Naturally Communicates – Readily shares information and is comfortable working within a highly collaborative team. Communicates proactively. Understands that open communication and the sharing of knowledge are fundamental to the success of the team. Asks for advice, and considers it thoughtfully.
Honest and Transparent – Doesn’t have hidden agendas. Doesn’t play people against each other. Is authentic and forthright.
Integrity – Holds oneself accountable; takes responsibility for failures as well as successes, recognizes that trust is required to hold a team together.
This position requires a Bachelor's degree and 8 years of experience or the equivalent.
Primary Location: United States-Tennessee-Nashville
Organization: 45000 - General Counsel: Office of the Vice Chancellor
Job: Administrative Professional Associates