Vanderbilt University Coordinator - Aquatics & Youth Programs in Nashville, Tennessee

Coordinator - Aquatics & Youth Programs (Job Number: 1800888)


Position Summary

The Activities Coordinator for Aquatics & Youth Programs is part of the Recreation and Wellness Center at Vanderbilt University and is a key individual contributor responsible for the daily management of the pool including all aquatic reservations and programs. This position is directly responsible for pool maintenance, event supervision, third party reservations, and developing the overall swim team program direction. The position will work closely with year round youth programming. Additionally, the position acts as a liaison for the Vanderbilt Recreation and Wellness Center with University and community patrons.

About the Work Unit

The mission of the Vanderbilt Recreation and Wellness Center is to encourage lifelong learning, develop healthy lifestyles, foster leadership, instill an appreciation for diverse communities, and enhance interpersonal relationships. This is accomplished by providing quality facilities, and by using intentional, educational, and enjoyable programming that focuses on for Vanderbilt University students, faculty, staff, and the greater Nashville community.

Our aquatic center is a multi-use facility for open recreation, Rec programs, Varsity Athletics, community reservations, and swim lessons.

Key Functions and Expected Performance:


§ Manage pool and pump room facilities and chemicals

§ Assist with facility maintenance management and improvement

§ Oversee all third party reservations for the pool and ensuring compliance with University, Rec and Protection of Minors policies

§ Responsible for communicating reservations, cancellations, and closures with all patrons

§ Teach CPR/AED/FA, Lifeguard classes and WSI classes

§ Advise all assigned aquatic club sports teams and Masters programs

§ Direct the swim team, Aqua ‘DORES including recruitment, participant/family communication, registrations and coaching responsibilities

§ Perform Lifeguard duties and teach swim lessons as needed

§ Responsible for aquatic equipment/supplies inventory and upkeep

§ Assist in publicizing all Aquatic programs and events

§ Assist with the management, training and evaluation of Swim Instructors and Lifeguards

§ Develop and implement new aquatic programs based on industry trends and standards

§ Initiate strategic partnerships with campus and community partners to design educational lifesaving skilled programs that will positively impact the campus

§ Administer regular assessments of aquatic and lifesaving skilled programs, including records with confidential data

Youth Programs

§ Develop and implement new youth programs based on industry trends and standards

§ Heavily involved with youth programming, specifically summer camp (CampVandy)

§ Assists with the recruiting, hiring and training of camp staff, weekly scheduling and program development

§ Assist in the management of the Vanderbilt Rec Youth Programs Facebook page and other social media

§ Administer regular assessments of youth programs; maintain detailed records

§ Initiate strategic partnerships with campus and community partners to design educational youth programs that will positively impact the campus

Human Resources

§ Advises on staffing needs for assigned areas


§ Assist with yearly budget preparation for direct areas

§ Monitor expenditures in accordance with the approved budget


§ Assist in the production of communications, publications, and outreach material using multiple technologies and social media

§ Enforce all Rec policies, University policies and compliance standards

§ Other duties as assigned

Hours:* This position is exempt salary and is expected to work Monday through Friday. Weekends, evenings, and on call status are required.

Supervisory Relationships :

This position does not have supervisory responsibility and reports administratively and functionally to Assoc. Dir, Campus Recreation.

Education and Certifications:

§ Bachelor’s Degree is required.

§ Current American Red Cross Lifeguard/CPR/AED/FA certification is required.

§ Current Lifeguard Instructor (LGI) is required.

§ Water Safety Instructor (WSI) certification is required.

§ CPO (or must obtain within 90 days) is preferred.

§ WSI-T certification is preferred.

Experience and Skills :

§ Minimum of 1 year experience working in Aquatics (pool management, operations, swim programs, and day camps) is required.

§ Must be proficient in swimming and safety skills.

§ Proven experience in leading aquatic and/or lifesaving skilled instructional classes is required.

§ Must be flexible and able to adapt easily to changes that occur on short notice is required.

§ Must be able to communicate effectively and relate to youth, parents, staff, and patrons is required.

§ Ability to lift 40 lbs. is required.

§ Master’s Degree in Parks and Recreation Management, Sports Management, Physical Education, or related field is preferred.

§ 2+ years’ experience working in Youth Programs and Aquatics is preferred.

§ Experience in youth program development, fiscal management and staff development is preferred.

Key Characteristics of a Successful Team Member in this Work Unit:

§ Adaptability – Reads cues and adapt accordingly. Adjusts style and approach to accommodate the styles and needs of others. Can anticipate and effectively de-escalate potential conflicts.

§ Autonomous – Self-managing; self-motivated. Manages time, activities and outcomes well so that progress stays on track. Cleans up after themselves.

§ Reliable – Does what they say they will do, when they say they will do it. Shows up for work when expected. Doesn’t push the burden of work volume or deadlines to others.

§ Optimistic – Is friendly, tirelessly cordial, polite, and genial. Comes in to work with a good attitude and doesn’t bring their own personal “little black clouds” into the work environment.

§ Integrity – Holds oneself accountable; takes responsibility for failures as well as successes, recognizes that trust is required to hold a team together.

This position requires a Bachelors and one year of experience.

Primary Location: United States-Tennessee-Nashville

Organization: 40800 - Vanderbilt Recreation and Wellness Center

Job: Student Affairs Professionals