Vanderbilt University Costing Analyst in Nashville, Tennessee

Costing Analyst (Job Number: 1800998)


Position Summary

The Costing Analyst is part of the Office of Contract and Grant Accounting department at Vanderbilt University and will provide financial costing/accounting over site of Vanderbilt’s core operations, including responsibilities such as review and approval of proposed billing rates, perform monthly business close, ensure PCI compliance, track and resolve core deficit issues, track and resolve accounts receivable, track and administer all direct subsidies to cores, develop pricing model for internal and external users, manage CORES/iLab billing systems, provide support for conversion of remaining Cores to iLab billing system, and provide end user support and training. This position reports to and supports the Accounting Manager responsible for Cores within OCGA.

About the Work Unit :

The Office of Contract and Grant Accounting is a service-oriented team dedicated to Vanderbilt University’s research and academic missions. We are committed to excellence in performing functions that support both sponsored projects and cost accounting, which promote and ensure the accountability of sponsored funds. Through professionalism, effective communication and responsive service, we contribute to Vanderbilt’s continuing success as a top research institution.

About Vanderbilt University:

Vanderbilt is a renowned private institution founded in 1873 located a little more than a mile from downtown Nashville, TN. The university’s students, faculty, staff and visitors frequently cite Nashville as one of the perks of Vanderbilt. VU is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt was recently ranked #2 in the Princeton Review at among 382 top colleges and universities for “best quality of life” and “great financial aid,” #5 for “best run colleges” and “beautiful campus,” and #6 for both being in a “college city that students love” and having “great campus/city relations.”

Key Functions and ExpectedPerformance

  • Provide support for generalfinancial oversight

  • Develop and maintain positiveworking relationships with various offices to support the COREactivity.

  • Assist in the review ofproposed billing rates, prices and scholarship amounts to ensurecompliance with federal regulations and institutional policy.

  • Monitor balances throughoutthe fiscal year to ensure established rates are in line with workingcapital requirements.

  • Format, design, and preparenon-routine financial reports and schedules (from simple to highlytechnical and complex) for the needs of various internal and externalusers.

  • Manage CORES/iLab Systems andprovide end user support

  • Core set up and maintenance,external account review and approval, account set up and maintenance, andtraining

  • Maintain website


  • Bachelor’sdegree in Accounting, Finance, Business or a similarly related field is required

  • 2 years of relevant experiencerequired

  • Knowledge of general accountingprinciples and procedures

  • Experience with setting up,troubleshooting, and creating solution in IT systems

  • Knowledge of websitedevelopment is highly desirable

  • Experiencewith Microsoft Office Programs; high level proficiency with Microsoft Excel, Access,PowerPoint, and Word

  • Excellent verbal and writtencommunication skills

  • Possess the capability tosimultaneously handle multiple priorities and ensure timely follow throughwith implementation


In addition to offering a lively community that encourages learning and celebrates diversity, VU offers a competitive, flexible benefits package including health, dental, vision, life, accidental death & dismemberment, disability insurance, paid time off, and a 403(b) retirement plan with employer match. Vanderbilt offers tuition assistance to employees, spouses and dependent children. Also, after five years of service, Vanderbilt will pay up to 55% of the tuition for up to three dependent children to earn a bachelor's degree. Learn more about Vanderbilt's benefits at VU Benefits Overview at .

Key Characteristics of a Successful Team Member inthis Work Unit :

  • Analytical& Detail-Oriented – Accurately assesses information and applies applicablelaw, policy and procedure. Considers the long term implications of actionstoday and advises employees appropriately. Even small mistakes can create bigissues; attention to detail work indicates care about the outcomes.

  • Autonomous – Self-managing; self-motivated. Manages time, activities andoutcomes well so that progress stays on track. Cleans up after themselves.

  • Hard-Working – Is industrious as well as efficient (busy isn’t the same as productive). Canjuggle multiple competing priorities simultaneously without becomingoverwhelmed.

  • NaturallyCommunicates – Readily shares information and is comfortable working within ahighly collaborative team. Communicates proactively. Understands that opencommunication and the sharing of knowledge is fundamental to the success of theteam. Asks for advice, and considers it thoughtfully.

  • Reliable –Does what they say they will do, when they say they will do it. Shows up forwork when expected. Doesn’t push the burden of work volume or deadlines toothers.

Job requires Bachelors and 2 years of experience or the equivalent.

Primary Location: United States-Tennessee-Nashville

Organization: 35100 - Contract and Grant Accounting

Job: Fiscal Affairs Professionals