Vanderbilt University DAR Assistant, Engineering in Nashville, Tennessee

DAR Assistant, Engineering (Job Number: 1801359)


Position Summary

Provide administrative support for the development team; manage daily office operations; handle budgetary and personnel activities; respond to donor needs in consultation with the Associate Dean and other staff. This position reports to the Associate Dean of Development.

About the Work Unit

The Department of Development and Alumni Relations (DAR) assists Vanderbilt University in securing the resources, both human and financial, that are required to achieve its mission and goals. The Department is responsible for the identification, cultivation, solicitation, and stewardship of individuals and organizations whose charitable objectives are consistent with those of Vanderbilt University’s teaching and research programs.

About Vanderbilt University

Vanderbilt is a renowned private institution founded in 1873 and located in the heart of Nashville, Tennessee. The university’s students, faculty, and staff frequently cite Nashville and the surrounding area as one of the many perks of being a part of the Vanderbilt community. Vanderbilt University is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your diversity is sought and celebrated. It is a place where employees know they are part of something bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt was recently ranked #2 for “best quality of life” and “great financial aid,” #5 for “best run colleges” and “beautiful campus,” and #6 for both being in a “college city that students love” and having “great campus/city relations.”

About Vanderbilt Benefits

In addition to offering a lively community that encourages learning and celebrates diversity, Vanderbilt University offers a competitive, flexible benefits package including health, dental, vision, life, accidental death & dismemberment, disability insurance, paid time off, and a 403(b) retirement plan with employer match. Vanderbilt offers tuition assistance to employees, spouses, and dependent children. Also, after five years of service, Vanderbilt will pay up to 55% of the tuition for up to three dependent children to earn a bachelor's degree. Learn more about Vanderbilt's benefits at VU Benefits Overview at .

Key Functions and Expected Performance:

Project Management

  • Prioritize multiple projects based on deadlines

  • Conduct research assignments on prospects to include Advance profiles; summarize findings

  • Assist with events, communication efforts, and stewardship activities

  • Assist with proofing documents

  • Run metrics reports for development officers

Administrative Responsibilities

  • Provide administrative support to three development staff members.

  • Receive incoming calls and handle various inquiries from high-profile donors.

  • Assist with travel planning and scheduling appointments as needed

  • Compile travel packets for each development officer consisting of the itinerary, reports, and necessary paperwork

  • Provide customer service to prospects, donors, faculty, and staff

  • Process expense requests for development officers

  • Maintain detailed working knowledge of Microsoft Office applications, ADVANCE, OBIEE and RADAR reporting systems

  • Assist with the maintenance of office files

  • Handle data entry as directed and file contact reports

  • Maintain bio updates

  • Perform other duties as assigned

Education and Certifications

High school graduate and one year of relevant experience, or the equivalent, is required

Experience and Skills

  • Advanced proficiency with Microsoft Word, Excel, Outlook and PowerPoint

  • Prefer one or more years of administrative experience

  • Strong interpersonal and phone skills

  • Ability to perform and manage multiple projects on a regular basis

  • Effective oral and written communications skills

  • Strong time management and organizational skills

  • Ability to work independently and as part of a team

  • Some evening/weekend work as needed.

Key Characteristics of a Successful Team Member in this Work Unit

Holds oneself accountable ; takes responsibility for failures as well as successes, recognizes that trust is required to hold a team together.

Shares information. Communicates proactively. Transmits knowledge. Asks for advice, and considers it thoughtfully.

Genuinely values teamwork and co-workers.

Expects and delivers excellence. Is a creative problem solver. Is proactive. Welcomes input on making things better. Places a high value on learning and getting better.

Self-managing; self-motivated. Manages time, activities and outcomes well so that progress stays on track. Can juggle multiple competing priorities simultaneously without becoming overwhelmed.


This opportunity requires a High School Diploma or GED and 1 Years of experience or the equivalent.

Primary Location: United States-Tennessee-Nashville

Organization: 42312 - Development Teams

Job: Administrative / Office Support Supervisors, Leads, and Staff