Vanderbilt University Data Manager, University Counseling Center in Nashville, Tennessee

Data Manager, University Counseling Center (Job Number: 1800571)


About the Position: Responsible for providing data management support for the clinical staff of the University Counseling Center, as well as the greater Dean of Students area. Executes and maintains all information systems for the University Counseling Center and Center for Student Wellbeing, including the electronic medical record (EMR) system, PyraMED.

Characteristic duties include, but are not limited to:

  • Management and maintenance of comprehensive University informationresource, ensuring consistency and integrity of data

  • Oversees collection and reporting of complex, related information.Interprets data, including statistical values, and provides advice and consultationregarding implication

  • May make recommendations for adjustments. Conducts needsassessments, designs and creates databases, surveys, and participates intesting and implementation of new applications and/or enhancements andmodifications to existing systems.

  • Provides assistance and training to system users.

About Vanderbilt: Vanderbilt is a renowned private institution founded in 1873 located a little more than a mile from downtown Nashville, TN. The university’s students, faculty, staff and visitors frequently cite Nashville as one of the perks of Vanderbilt. VU is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday.

Key Functions andExpected Performance :

  • Provides technical support and data management to the UniversityCounseling Center (UCC) and the Student Care Network.

  • Managesall information systems utilized by the University Counseling Center, andserves as the first-line expert for the Electronic Medical Record(PyraMED) for the University Counseling Center and Center for StudentWellbeing.

  • Providessupport for information technology systems in the University CounselingCenter, and provides ongoing training for UCC staff.

  • Managesall University Counseling Center data in accordance with relevant HIPAAand FERPA requirements.

  • Analyzesprocesses for systems improvement, and creates standard operatingprocedures for data management to be utilized within the department anddivision.

  • Trainsstaff on appropriate data management practices.

  • Developsknowledge and skill new computer applications as needed.

  • Provides data analysis and relevant reports based on derivedinformation.

  • Synthesizeslarge and disparate sources of information and data to communicate themost relevant information and produce succinct recommendations.

  • Determinesappropriate data points necessary in reports for the institution andexternal accreditors (i.e., APA, APPIC); designs and administers surveytools and/or accesses existing data sources to gather requiredinformation.

  • Providesstatistics on utilization rates, creates workflow documents, and makesrecommendations on process improvements.

  • Implementsplanned analyses, including data verification and data correction asnecessary, accessing multiple data sources and using appropriatestatistical analysis software for the management and analysis of data;

  • Providesbroad analytical support to the Dean of Students, Student Care Network,University Counseling Center, and Center for Student Wellbeing

  • Workscollaboratively with Dean of Students departments to develop and conductassessment projects for evaluation and improvement of programs, includingconsulting on the development of initial survey instruments, collectingand analyzing data; assessing trends, and disseminating results.

SupervisoryRelationships :

This position does not have supervisory responsibility; this position reports administratively and functionally to the Director of Assessment and Special Projects in Dean of Students.

Experience and Education :

  • A Bachelor’s degree froman accredited institution of higher education is required.

  • 5 years of related workexperience is required.

  • One year work experiencein IT Healthcare Information, or related field is strongly preferred.

  • Proficiency withspreadsheets, word processing, relational databases, and statisticalsoftware is required.

  • An understanding ofprivacy issues and HIPAA and FERPA compliance is required.

  • Meticulous attention todetail and organization is required.

  • Ability to verify datainput and correct errors is required.

  • Ability to interact withstudents, faculty and/or staff in a team environment is required.

  • Knowledge of currenttechnological developments/trends in area of expertise is stronglypreferred.

  • Ability to provide arange of systems training and/or support activities for users is stronglypreferred.

  • Ability to analyzeoperational data requirements and to create and develop databases specific torequirements is strongly preferred.

Benefits: In addition to offering a lively community that encourages learning and celebrates diversity, VU offers a competitive, flexible benefits package including health, dental, vision, life, accidental death & dismemberment, disability insurance, paid time off, and a 403(b) retirement plan with employer match. Vanderbilt offers tuition assistance to employees, spouses and dependent children. Also, after five years of service, Vanderbilt will pay up to 55% of the tuition for up to three dependent children to earn a bachelor's degree. Learn more about Vanderbilt's benefits at VU Benefits Overview at

Vanderbilt Chancellor Nick Zeppos and Dean of Students Mark Bandashave identified diversity, equity, inclusion, and mental health as toppriorities for the institution and by extension the offices of the Dean ofStudents. Candidates must be able to articulate and demonstrate excellenceand continued growth in knowledge, awareness, skills, and experience engagingwith these priorities in a higher education environment.

This position requires a Bachelors degree and 2 Years of experience or the equivalent.

Primary Location: United States-Tennessee-Nashville

Organization: 30100 - Dean of Students: Office of the Dean

Job: Information Technology Professionals