Vanderbilt University Director of Stewardship in Nashville, Tennessee

Director of Stewardship (Job Number: 1801601)


Oversee core functions of the Office of Stewardship major gift stewardship for Vanderbilt University including institutional acknowledgements, gift agreements, annual fund reporting, and coordination with prospect management.

The Department of Development and Alumni Relations (DAR) assists Vanderbilt University in securing the resources, both human and financial, that are required to achieve its mission and goals. The Department is responsible for the identification, cultivation, solicitation, and stewardship of individuals and organizations whose charitable objectives are consistent with those of Vanderbilt University’s teaching and research programs.

Duties and Responsibilities

  • To establish and maintain strong and effective relationshipswith Vanderbilt University’s major internal constituencies, which includethe Chancellor, Provost, Vice Chancellor of Development and AlumniRelations, and members of their senior management team; deans of schools,departments, institutes and faculty and staff.

  • To oversee core functions of the Office ofStewardship major gift stewardship for Vanderbilt University including themanagement of staff members.

  • To assist the Assistant Vice Chancellor byproviding daily management of stewardship functions, including but notlimited to:

Institutional Acknowledgments - Managethe acknowledgment cycle for Vanderbilt University

  • Ensurepersonalized acknowledgment execution for the Chancellor, Provost, ViceChancellor of Development and Alumni Relations, Executive Associate ViceChancellor of Development and members of their senior management team

  • Provide monthlyreporting on acknowledgement productivity and timeliness

  • Serve aspoint-of-contact for acknowledgement inquiries from DAR staff members andinstitutional constituents

Gift Agreements

  • Manage thecreation of gift agreements for all gifts greater than $50,000 to VanderbiltUniversity

  • Ensurestandardize templates are utilized by DAR development officers and stewardshipstaff

Annual Fund Reporting

  • Establish workingtime-frame and deliverables for annual stewardship reporting of endowed andnon-endowed funds

  • Managestewardship team to ensure timely and accurate reporting of endowed and non-endowedfunds

  • Provide regularreports to Assistant Vice Chancellor regarding progress of stewardshipreporting

Prospect Management

  • Manage aportfolio of individuals who have provided philanthropic support to VanderbiltUniversity

  • Conductface-to-face meetings with individuals who have supported Vanderbilt throughestate gifts

  • To maintain andupdate information in the appropriate databases to ensure an accurate andongoing record of funds

  • To develop strongworking relationships with other University offices to make accessinginformation more productive and efficient

  • To upholddepartmental and institutional policies regarding confidential information

  • To workcooperatively with Development and Alumni Relations colleagues

  • Travel asrequired

  • Perform otherduties as assigned


This position has overall supervisory responsibility of a team of 7 and 3 direct reports (2 associate directors and a program coordinator). This position reports administratively and functionally to the Assistant Vice Chancellor of Advancement Services.

Education andCertifications

§ A baccalaureate degree from an accredited college or university is required

§ Preference will be given to candidates with an advanced degree

Experience and Skills

The Director of Stewardship must be a seasoned and polished professional who understands and is able to articulate the nature and importance of philanthropy for a major research university and the significant role development plays within the larger academic community. Leading candidates should have:

  • 5years of experience in developing and implementing donor-centered stewardshipinitiatives, or the equivalent, is required

  • Knowledgeof software programs applicable to development is desirable

  • Superiororganizational skills, verbal and written communication skills, and the abilityto articulate the needs, interests and accomplishments of Vanderbilt Universityto important constituencies are required

  • Candidatemust also have the capacity to perform in an intellectually rigorous andcomplex academic environment

  • Theability to apply sound judgment skills in all situations, especially related tomanagement, donor issues, is required

  • Adetailed working knowledge of Vanderbilt University is preferred, and anability to assemble data is important

  • Meticulousattention to detail is a must

  • Interpersonalskills and judgment suitable for exercising appropriate discretion and demeanor

  • Experiencein managing and leading a team towards achieving stretch goals

  • Demonstratedsuccess in working across teams and disciplines – facilitating solutions,designing new ideas, and driving forward priorities

  • Abilityto work independently, take initiative, manage multiple projectssimultaneously, meet deadlines, and adapt to changing priorities are essential.

  • Exhibitpersonal characteristics enabling effective interaction with importantconstituencies and possess a genuine commitment to the advancement ofeducation, research, and to the principles governing Development and AlumniRelations

About VanderbiltBenefits

In addition to offering a lively community that encourages learning and celebrates diversity, Vanderbilt University offers a competitive, flexible benefits package including health, dental, vision, life, accidental death & dismemberment, disability insurance, paid time off, and a 403(b) retirement plan with employer match. Vanderbilt offers tuition assistance to employees, spouses and dependent children. Also, after five years of service, Vanderbilt will pay up to 55% of the tuition for up to three dependent children to earn a bachelor's degree. Learn more about Vanderbilt's benefits at VU Benefits Overview at .

About VanderbiltUniversity

Vanderbilt is a renowned private institution founded in 1873 and located in the heart of Nashville, Tennessee. The university’s students and faculty frequently cite Nashville and the surrounding area as one of the many perks of being a part of the Vanderbilt community. Vanderbilt University is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your diversity is sought and celebrated. It is a place where employees know they are part of something bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt was recently ranked #2 for “best quality of life” and “great financial aid,” #5 for “best run colleges” and “beautiful campus,” and #6 for both being in a “college city that students love” and having “great campus/city relations.”


Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply.

Primary Location: United States-Tennessee-Nashville

Organization: 42214 - Stewardship

Job: Fundraising & Alumni Affairs

Vanderbilt University is committed to principles of equal opportunity and affirmative action