Vanderbilt University Facilities Sourcing Officer in Nashville, Tennessee

Facilities Sourcing Officer (Job Number: 1800788)


Aboutthe Position:

The Facilities Sourcing Officer assumes the lead position in management of RFP projects, key supplier negotiations, supplier performance and contract deployment associated with Facilities. Key RFP projects include those related to Campus Planning & Construction capital projects, Plant Operations supplier contracts, and other strategic Facilities initiatives including information technology system upgrades, real estate projects, utilities and sustainability.

Primary commodities include: General supplier, MRO and contractor services agreements, architectural and construction contracts, commercial furniture, and professional services agreements involving unique facilities-oriented services.

The Facilities Sourcing Officer executes the sourcing strategy to select and contract with the suppliers that meet customer requirements for quality, cost, lead time and conformity to specifications and all applicable policies and regulations. The Facilities Sourcing Officer maximizes the university’s buying power by negotiating, when relevant, sourcing contracts on a university-wide basis.

The Facilities Sourcing Officer directly supervises and mentors their assigned Purchasing Agents, providing general leadership, project and process support sufficient to meet all performance, operational and personnel objectives.

About Vanderbilt:

Vanderbilt is a renowned private institution founded in 1873 located a little more than a mile from downtown Nashville, TN. The university’s students, faculty, staff and visitors frequently cite Nashville as one of the perks of Vanderbilt. VU is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt was recently ranked #1 in the Princeton Review at among 382 top colleges and universities for “happiest students” - as well as #2 for “best quality of life” and “great financial aid,” #5 for “best run colleges” and “beautiful campus,” and #6 for both being in a “college city that students love” and having “great campus/city relations.”

Key Functions and Expected Performances:

  • Provides leadership and support to assigned Agents including setting of performance objectives and evaluations, mentoring, professional development planning and general resource management

  • Assumes lead role for RFP management, insuring active participation of assigned Agents in sourcing projects

  • Ensures the efficient implementation of new contracts, suppliers, and services

  • Develop, prepare and/or tabulate bid results and summaries

  • Prepare contract supporting schedules and compiles total contract document materials

  • Ensure the accuracy, completeness, and integrity of contracts and agreements and supporting schedules in preparation for finalization and execution

  • Participate in the development and modification of procedures that affect immediate operations and may have institution-wide effect

  • Negotiates best purchasing conditions taking into account all customer requirements

  • Processes high value requisitions and issue purchase orders as required

  • Manages supplier performance issues

  • Executes sourcing contracts within signature authority limits


  • Minimum of 5+ years experience in purchasing, especially construction, plant operations support, utilities or other infrastructure related purchasing

  • Experience working with general contractors, architects and construction trade services desired

  • C.P.M. or CPIM certification desired but not required

  • Experience managing salaried professional staff desired

  • Experience working in a complex university, hospital or not for profit organization environment is a plus

  • Strong sourcing techniques for construction projects, facilities operations services and MRO products

  • Strong working knowledge of purchasing contract law

  • Strong knowledge of MRO, construction contracting supplier base practices and networks

  • Excellent negotiation skills

  • Team leader and player with experience in commodity teams

  • Displays tactfulness and diplomacy in problem solving. Comfortable interacting with all organization levels and diverse groups

  • Strong oral, written and presentation communication skills

  • Customer service and results driven

  • Self-organized

  • Experience with internet-based procurement systems (e.g., SciQuest, Ariba, etc.) is also desired


In addition to offering a lively community that encourages learning and celebrates diversity, VU offers a competitive, flexible benefits package including health, dental, vision, life, accidental death & dismemberment, disability insurance, paid time off, and a 403(b) retirement plan with employer match. Vanderbilt offers tuition assistance to employees, spouses and dependent children. Also, after five years of service, Vanderbilt will pay up to 55% of the tuition for up to three dependent children to earn a bachelor's degree. Learn more about Vanderbilt's benefits at VU Benefits Overview at

Key Characteristics of a SuccessfulTeam Member in this Work Unit:

  • Creative Thinking – Ability to go beyond the boundaries of the job description, willingly takes on new challenges, finds creative solutions rather than always awaiting a manager’s direct instructions

  • Shares – Shares information. Communicates. Transmits knowledge . . . knowledge isn’t power – sharing knowledge is. Asks for advice.

  • Resilience -- Is resilient in the face of daunting challenges and setbacks; bounces back readily.

  • Work through Issues – It isn’t about the people, it’s about the outcome. If things aren’t going well, outcomes suffer. Be willing to have crucial conversations if things aren’t going well. Doesn’t just complain to management . . . does everything possible to remedy the situation directly first.

  • Teamwork – Values teamwork and co-workers; make them feel valuable and important by acknowledging what they do. Doesn’t expect from others effort that one is unwilling to do themselves. Find ways to complement other’s strong suits.

  • Raises the Bar – Expects and delivers excellence. Is a creative problem solver. Is proactive. Welcomes input on making things better. Places a high value on learning and getting better

  • Perspective – Maintains a sense of humor and perspective. Can laugh first and foremost at oneself.

  • Reliable – Does what they say they will do, when they say they will do it. Shows up for work when expected. Doesn’t push the burden of work volume or deadlines to others.

  • Detail-Oriented – Even small mistakes can create big issues; attention to detail work indicates care about the outcomes.

  • Hard-Working – Is industrious as well as efficient (busy isn’t the same as productive). Be persistent. Can juggle multiple competing priorities simultaneously.

This position requires a Bachelor's degree and 5 Years of experience or the equivalent.

Primary Location: United States-Tennessee-Nashville

Organization: 44420 - Procurement and Payment Services

Job: Fiscal Affairs Professionals