Vanderbilt University Facility Renewal Coordinator in Nashville, Tennessee

Facility Renewal Coordinator (Job Number: 1801252)


About the Role :

The Facility Renewal Coordinator is part of the Facilities, Plant Operations, Building Maintenance Department at Vanderbilt University and is a key individual contributor responsible for coordinating the University’s Facility Renewal Process and will be the primary Asset Coordinator for Facilities Plant Operations. This position will work with key stakeholders to present the facility renewal list.

About the Work Unit :

Plant Operations provides facilities support for all construction, renovation, and routine maintenance of University Central space and facilities; housekeeping services for approximately 5.8 million square feet of academic, administrative, residential, and recreational space; grounds care for 330 acres that are a registered arboretum; turf care for athletic fields; and utilities for the University Central and the Medical Center.

Facilities annual budget exceeds $100 million in operating expenses and includes over 400 employees. Facilities manages major capital project expenditures totaling $125 million annually and facility renewal, replacement and large maintenance project expenditures totaling $20 million annually.

Duties and Responsibilities:

  • Serve as Primary Asset Coordinator for Facilities PlantOperations

  • Utilize the work management system (AiM) to maintainlists of all assets, such as roofs, HVAC units, etc.

  • Establish a timeline and process for validating assetson a periodic basis

  • Coordinate with Facilities Campus Planning & Constructionto obtain asset additions, deletions and updates

  • Coordinate with managers when assets are replaced

  • Determine the method to have an asset associated withevery phase of a work order within AiM.

  • Coordinate the Facility Renewal Process

  • Maintain list of all facility renewal projects for eachbuilding on campus

  • Coordinate with other stakeholders to add, edit, andarchive projects

  • Meet with stakeholders to present renewal lists andprioritize based on budget and need

  • Filter and distribute facility renewallist as needed

Supervisory Relationships :

This position does not have supervisory responsibility and reports administratively and functionally to the Preventative Maintenance Manager.


High school diploma or GED is necessary.

Some college is preferred.

Project management experience is preferred.

Proficient in Microsoft Office products (Excel, Outlook, PowerPoint, Access, and Word) is necessary.

Strong written and verbal communication skills is necessary.

Ability to read and interpret construction documents is necessary.

Understanding of the construction process is strongly preferred.

Basic understanding of Mechanical, Electrical and Plumbing systems and their respective components is strongly preferred.

Construction estimating knowledge is strongly preferred.

Key Characteristics of a Successful Team Member in this Work Unit:

Analytical & Detail-Oriented – Accurately assesses information and applies applicable law, policy and procedure. Considers the long term implications of actions today and advises employees appropriately. Even small mistakes can create big issues; attention to detail work indicates care about the outcomes.

Autonomous – Self-managing; self-motivated. Manages time, activities and outcomes well so that progress stays on track. Cleans up after themselves.

Naturally Communicates – Readily shares information and is comfortable working within a highly collaborative team. Communicates proactively. Understands that open communication and the sharing of knowledge is fundamental to the success of the team. Asks for advice, and considers it thoughtfully.

Integrity – Holds oneself accountable; takes responsibility for failures as well as successes, recognizes that trust is required to hold a team together.

Sharing – Shares information. Communicates proactively. Transmits knowledge; recognizes that “knowledge is power” is less effective than “sharing knowledge is power.” Asks for advice, and considers it thoughtfully.

Teamwork – Genuinely values teamwork and co-workers; make them feel valuable and important by acknowledging what they do well. Doesn’t expect from others effort that one is unwilling to do themselves. Finds ways to acknowledge other’s strong suits.

This position requires High school diploma or GED and 1 year of experience or the equivalent.

Primary Location: United States-Tennessee-Nashville

Organization: 37510 - Building Maintenance

Job: Service/Maintenance Staff