Vanderbilt University HR Representative III in Nashville, Tennessee

HR Representative III (Job Number: 1800409)


The Human Resources Representative III is a member of the Human Resources Consulting team at Vanderbilt University and is a key individual contributor responsible for various projects that vary over time; the administration of unemployment insurance claims; the coordination of reduction in force (RIF) agreement processing; and coordination of calendaring and scheduling for the consulting team.

The HR Consulting team is the go-to resource regarding key human resource needs on campus. We partner with the rest of HR and with departments across campus to help create fulfilling and successful working experiences. We support employees and managers when they are facing challenges or need assistance to enhance their work structures and work environment. Our team is one of constant communication and collaboration to ensure that staff members, supervisors, unit heads and institutional leaders have timely, consistent, and accurate information and are well positioned to make good decisions.

About this role

This position is a blend of administrative support and project work; as such, the successful candidate for this position will be a “do-er”. The incumbent needs to be able to monitor several projects simultaneously, enjoy jumping in to help with a variety of tasks, and proactively look for situations where they can add value. This position is responsible for working with people across campus and within HR, so professionalism and relationship-building skills are important. The Vanderbilt community is highly diverse and the incumbent must demonstrate cultural competence in serving the needs of the community. The HR Consulting team is very committed to supporting the diverse needs of the campus and growing our personal skills in this evolving area. The position provides the opportunity to learn from and work closely with experienced Human Resources Consultants. The incumbent is a trusted member of the HR Consulting team and will be included in confidential projects and employee- and labor-relations matters.

Key Functions and Expected Performance:

Project Management and Implementation

  • Manages projects and team goals through research, drafting documents and presentations, agenda setting and note taking, providing updates at team meetings.

  • Enjoys gathering and synthesizing data to find and “tell the story.” Determines the best communication method to share the data, considering audience, scope and the “message.”

  • Understands that significant decisions can be based upon the data gathered and analysis presented, and recognizes the critical need to ensure data integrity and proper scope.

  • Applies strong analytical skills and decision-making abilities based on a mix of analysis, wisdom, experience, judgment and appropriately seeking guidance.

  • Meets independently with campus departments to gather information, learn their perspective and help address issues.

  • Maintains high level of coordination with HR partners (HRIS, Compensation, Talent Acquisition, Benefits, etc.) to ensure applicable stakeholders are aware of projects and initiatives.

  • Coordinates with the HRIS team to identify and develop reports that will support the HR Consulting team.

  • Keeps the HR Leader Central webpages fresh with new content, interesting and up to date with relevant campus events.

  • Tracks and reports on active projects while being attentive to upcoming milestones and outstanding work items.

  • Provides research and administrative support during large initiatives like union contract negotiations, changes in HR policies and practices, and HR support of institutional priorities.

  • Monitors and communicates HR trends, legal changes and best practices from across the country.

Process Management

  • Manages unemployment claims for the University. Receives the initial intake, gathers documents and submits response. Coordinates for UI hearings. Provides review of claims and identifies areas of concerns for HR leadership. Meets quarterly with the UI vendor to review claims.

  • Oversees the reduction in force implementation process, with special attention to the sensitivity of these situations. Prepares, processes and tracks reduction in force documents and timelines. Ensures proper calculations are entered into separation agreements and ensures employee payments are processed timely. Communicates with employees regarding important upcoming deadlines. Provides timely information to the talent acquisition team to assist with the priority candidate process.

  • Serves as the back-up to the Leave Administration Consultant in administering FMLA and other leaves. Stys current on leave laws, policies and procedures and is prepared to respond to faculty and staff inquires.

  • Takes ownership of assigned processes and continuously looks for and suggests improvements.

Administrative Support

  • Responds promptly and professionally to emails, calls, and office visitors. Takes initiative to find the right answer if they do not know it.

  • Proactively manages team calendars, paying close attention to detail when scheduling meetings. Prioritizes and identifies potential conflicts and remedies them. Considers the relationships between attendees and meeting locations.

  • Learns and applies preferred communication and presentation formats to draft and edit documents, presentations, and graphic displays.

About Vanderbilt Benefits

In addition to offering a lively community that encourages learning and celebrates diversity, Vanderbilt University offers a competitive, flexible benefits package including health, dental, vision, life, accidental death & dismemberment, disability insurance, paid time off, and a 403(b) retirement plan with employer match. Vanderbilt offers tuition assistance to employees, spouses and dependent children. Also, after five years of service, Vanderbilt will pay up to 55% of the tuition for up to three dependent children to earn a bachelor's degree. Learn more about Vanderbilt's benefits at VU Benefits Overview at .

Experience and Education:

Two years of direct human resources or closely related experience, in a generalist or project management role is necessary.

Bachelor’s degree in human resources, business or related field is necessary.

Exposure to employee relations, employment and labor law is preferred.

Please upload a cover letter with your application.

Autonomous - Self-managing and self-motivated. Manages time, activities and outcomes well so that progress stays on track. Self-identifies when workload is too much and clearly indicates if responsibilities are falling behind.

Adaptable – Reads cues and adapts accordingly. Adjusts style and approach to accommodate the styles and needs of others. Can anticipate and effectively de-escalate potential conflicts.

Professional Maturity -- Exhibits professional maturity; doesn’t pass the buck to dodge accountability; doesn’t engage in petty office politics or inappropriate social conduct. Addresses problems or concerns privately and praises publically. Good manners help keep a cool head. Gives credit where credit is due.

Teamwork – Genuinely values teamwork and co-workers; make them feel valuable and important by acknowledging what they do well. Doesn’t expect from others effort that one is unwilling to do themselves. Finds ways to acknowledge other’s strong suits.

Creative Thinking – Seeks and suggests new solutions and willingly takes on new challenges. Finds creative solutions rather than always awaiting direct instructions. Is a creative problem solver.

This position requires Bachelors degree and 2 years of experience or the equivalent.

Primary Location: United States-Tennessee-Nashville

Organization: 38400 - Human Resources: Consulting

Job: Institutional Affairs Professionals