Vanderbilt University Program Coordinator for Volunteer Outreach in Nashville, Tennessee

Program Coordinator for Volunteer Outreach (Job Number: 1801044)


Position Summary:

The Program Coordinator for Volunteer Outreach is responsible for providing programmatic support to the Executive Director of Annual Giving and Directors of Volunteer Outreach both for Professional Schools and for Undergraduate Schools. This position has responsibility for assisting with volunteer recruitment and management for Schools of Medicine, Nursing and Divinity with a goal of increasing giving amounts and the number of donors to each school. Additionally, assists with all activities related to the undergraduate Senior Class Fund program including volunteer recruitment and management and event coordination.

About the Work Unit:

In Development and Alumni Relations, our mission is to engage our diverse group of graduates, families, friends and corporations and foundations in the life and inclusivity of the university; to ensure an active and committed alumni community; and to encourage financial investment in Vanderbilt’s programs and scholarship.

Key Functions and Expected Performance:

• Assist in program coordination and management for Schools of Medicine and Nursing Reunion fundraising and other volunteer programs including for the Divinity School.

o Assist with recruiting and managing volunteers in conjunction with Associate Director.

o Compile, review and distribute program outcomes against the established goals, objectives, and timelines.

o Assist in planning and executing events related to volunteer programs.

• Assist in program coordination and management for undergraduate Senior Class Fund program in conjunction with Associate Director.

o Assist with recruiting and managing volunteers for Senior Class Fund program.

o Coordinate events from start to finish including event planning, goal-setting and analysis of results

o Assist in marketing efforts for events and overall program.

• Handle data requests and reporting from regular updates to special needs.

• Provide administrative support as needed to Executive Director of Annual Giving and both Directors of Volunteer Outreach (Professional Schools and Undergraduate Schools).

• Assist with volunteer and donor events as needed.

• Evening and weekend work as needed.

• Perform other duties assigned.

Supervisory Relationships:

This position does not have supervisory responsibility; this position reports administratively and functionally to the Executive Director of Annual Giving.

Education and Certifications:

  • Bachelor’s degree, or the equivalent, is required.

  • Experience and Skills:

  • A minimum of 1 year of experience is necessary.

  • Experience working with volunteers is preferred.

  • Excellent oral and written communication skills are essential.

  • Ability to work independently and as a team member is required.

  • Must be detail oriented and organized with a proven ability to manage multiple projects and work within timelines.

  • Computer skills with specific knowledge of Word and Excel.

Key Characteristics of a Successful Team Member in this Work Unit:

Analytical & Detail-Oriented – Accurately assesses information and applies applicable law, policy and procedure. Considers the long term implications of actions today and advises employees appropriately. Even small mistakes can create big issues; attention to detail work indicates care about the outcomes.

Naturally Communicates – Readily shares information and is comfortable working within a highly collaborative team. Communicates proactively. Understands that open communication and the sharing of knowledge is fundamental to the success of the team. Asks for advice, and considers it thoughtfully.

Creative Thinking – Goes beyond the boundaries of the job description, willingly takes on new challenges, finds creative solutions rather than always awaiting direct instructions

Integrity – Holds oneself accountable; takes responsibility for failures as well as successes, recognizes that trust is required to hold a team together.

Reliable – Does what they say they will do, when they say they will do it. Shows up for work when expected. Doesn’t push the burden of work volume or deadlines to others.


This opportunity requires a Bachelor's Degree and one year of experience.

Primary Location: United States-Tennessee-Nashville

Organization: 42313 - Annual Giving

Job: Institutional Affairs Professionals