Vanderbilt University Prospect Manager of Major Gifts in Nashville, Tennessee

Prospect Manager of Major Gifts (Job Number: 1800275)


Provide focus and leadership for the university major gifts program, working closely with major gift fundraisers on the development, implementation, tracking and revision of strategies for gifts between $100,000 and $1,000,000. Possess a clear understanding of the university’s philanthropic priorities and lead the effort to increase the pipeline for the university’s major gifts. Focus on prospect pools and pipelines through managing relationships with a portfolio of fundraising and engagement teams in DAR. Work collaboratively with appropriate DAR staff members whenever prospective major gift donors have giving interests in multiple areas.

Coordinate DAR’s prospect management policies and procedures. In conjunction with Information Management (IM), produce and distribute reports analyzing data within the DAR prospect management system. Act as project manager on fundraising portfolio review requests at the individual and team levels.

Departmental Description

The mission of Vanderbilt University’s Department of Development and Alumni Relations (DAR) is to engage graduates, families, friends, corporations, and foundations in the life of the university; ensure an active and committed alumni community; and to encourage financial investment in its programs and scholarship. Within DAR, the Corporate and Foundation Relations team initiates, facilitates, coordinates and stewards relationships with private foundations, corporations, associations, and other charitable organizations to maximize the philanthropic support that Vanderbilt receives in support of institutional priorities.

About Vanderbilt University:

Vanderbilt is a renowned private institution founded in 1873 located a little more than a mile from downtown Nashville, TN. The university’s students, faculty, staff and visitors frequently cite Nashville as one of the perks of Vanderbilt. VU is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt was recently ranked #1 in the Princeton Review at among 382 top colleges and universities for “happiest students” - as well as #2 for “best quality of life” and “great financial aid,” #5 for “best run colleges” and “beautiful campus,” and #6 for both being in a “college city that students love” and having “great campus/city relations.”

Duties, Responsibilities, and Expected Outcomes:

Major gifts:

  • Provide guidance to gift officers on portfolio management and works closely with them to ensure they are effectively moving prospects through the fundraising pipelines.

  • Work collaboratively with the university major gift fundraisers and Director, Office of Prospect Management, to formulate strategies, planning and executing projects, and providing prospect information to enhance the pool of prospective individual donors.

  • Develop new fundraising portfolios designed to realize the potential of assigned teams’ constituent pools, prospect pools, and proposal pipelines

  • Coordinate with Research and Prospect Development (RPD) team on prospect review meetings with the university DOs to ensure an understanding of prospect management goals/objectives, consult on strategy and provide prospect management updates.

  • Collaborate with RPD to identify previously undetected $100,000 and higher prospects for the university; develop strategies to effectively target new major gift prospects and distribute to DOs for cultivation and solicitation. Track and evaluate DO activity on major gift referrals.

  • Collaborate appropriately with development colleagues as prospective major gift donors have giving interests in multiple areas.

Prospect management:

  • Possess a sophisticated working knowledge of the needs of DOs and the development process to include the seven stages: identification/qualification; early cultivation; advanced cultivation; ready for proposal; closing; stewardship; and permanent stewardship.

  • Ensure compliance with prospect management policies and procedures while maintaining integrity of prospect management system.

  • Demonstrate a solid, detailed knowledge of the university’s prospect pool, prospect management business processes, and the proper use and function of prospect information in the database.

  • Recommend changes to enhance innovation, objectives and goals of prospect management.

  • Review all prospect management requests for assignment in liaison areas

  • Lead prospect management system orientation/training for new DAR employees

Analysis and data integrity:

  • Proactively initiate projects designed to discover and analyze new and emerging prospect segments

  • Use data visualization techniques as required to analyze and describe groups of prospects or constituents

  • Manage the planning and execution of projects related to analysis of fundraising teams portfolios. Assist DAR senior leadership with analysis on overall portfolio movement, health and viability.

  • In conjunction with Information Management (IM), develop and prepare monthly reports for DAR leadership team to track university development major gift prospect activity.

  • Direct the prospect tracking and moves management program for the university prospects rated $100,000 and higher by reviewing/analyzing contact reports, changes in prospect records and proposal status.

  • Provide prospect management oversight on wealth screening results/analysis, including pool analysis, distribution, tracking and follow-up of potential $100,000 or higher screened prospects to the university DOs.

  • Ensure accuracy of appropriate prospect stages and proposal statuses in database by working closely with the university DOs.

Preferred Qualifications

  • Five years of relevant experience

  • Vanderbilt University Development and Alumni Relations experience preferred

  • Frontline fundraising experience preferred

  • Ability to manage/maintain prospect management system and ensure compliance with policies/procedures

  • Exceptional database skills preferably with Ellucian Advance

Success Factors

  • Holds oneself accountable; takes responsibility for failures as well as successes, recognizes that trust is required to hold a team together.

  • Shares information. Communicates proactively. Transmits knowledge. Asks for advice, and considers it thoughtfully.

  • Genuinely values teamwork and co-workers; makes them feel valuable and important by acknowledging what they do well. Doesn’t expect from others effort that one is unwilling to do themselves.

  • Expects and delivers excellence. Is a creative problem solver. Is proactive. Welcomes input on making things better. Places a high value on learning and getting better.

  • Self-managing; self-motivated. Manages time, activities and outcomes well so that progress stays on track. Can juggle multiple competing priorities simultaneously without becoming overwhelmed.

Job requires Bachelors and 3 Years of experience or the equivalent.

Primary Location: United States-Tennessee-Nashville

Organization: 42214 - Stewardship

Job: Managers