Vanderbilt University Senior Accountant, Sponsored Contracts & Grants in Nashville, Tennessee

Senior Accountant, Sponsored Contracts & Grants (Job Number: 1800955)


Position Summary :

The Senior Grant Accountant is part of the OCGA Grants Management Team at Vanderbilt University and is a key individual contributor responsible for the oversight of the day-to-day billing function for sponsored programs, managing retro-active salary requests and monitoring effort reporting compliance. This position will report directly to the Director of OCGA. The Senior Grant Accountant will be interacting with business leaders in the schools and external sponsors on a regular basis on behalf of OCGA.

Perform professional work requiring advanced application and use of concepts, theories, principles, practices, regulations and terminology of accounting. Analyze and review financial data and prepare reports for both internal and external purposes consistent with a comprehensive understanding of Institutional mission and vision, the role and goals of the business unit and consistent with an understanding of accounting in accordance with GAAP, applicable regulations, and University policies and procedures. Guidelines and procedures are established on a global basis and an advanced level of professional judgment is required.

About the Work Unit :

The grants management team within OCGA provides the central support to the universities research community for all financial management aspects including compliance as it relates to externally sponsored projects. This includes the setup and maintenance of key award date within Oracle Cloud, financial reporting responsibilities, invoicing and payment receipt for sponsored programs. In addition the OCGA grants team coordinates and oversees financial compliance items and audits related to sponsored programs for the whole institution.

About Vanderbilt University:

Vanderbilt is a renowned private institution founded in 1873 and located in the heart of Nashville, Tennessee. The university’s students, faculty, and frequently cite Nashville and the surrounding area as one of the many perks of being a part of Vanderbilt community. Vanderbilt University is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your diversity is sought and celebrated. It is a place where employees know they are part of something bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt was recently ranked #1 in the Princeton Review among 382 top colleges and universities for “happiest students” - as well as #2 for “best quality of life” and “great financial aid,” #5 for “best run colleges” and “beautiful campus,” and #6 for both being in a “college city that students love” and having “great campus/city relations.”

Key Functions and Expected Performance :

  • Prepare, analyze and review sponsored program reports for both internal and external purposes in accordance with government regulations and requirements.

  • Evaluate, approve and provide accounting expertise in treatment and reporting of transactions on sponsored contracts and grants for all university departments. Provide accounting expertise in treatment/classification of projects for direct cost accounting and financial statement purposes as well as ensuring that indirect costs are accurately calculated and properly reported on sponsored projects for billing purposes.

  • Complete complex reconciliations of unique data requiring expertise and understanding of multiple transaction sources. Examples include: Reconciliations of the sponsored projects revenue and expenditures on the general ledger, F&A reconciliations, institutional cost sharing, equipment reconciliations, letter of credit reconciliations for federal agencies, etc.

  • Coordinate and complete special projects. These projects require an understanding of financial and non-financial systems, effective project management skills, and the ability to develop and maintain working relations with various departments and excellent oral and written communication skills including the ability to develop and conduct training sessions. Specific examples include: preparing management reports on various topics related to sponsored programs, reviewing cost information with departments related to sponsored programs, preparing special financial reports for sponsoring agencies, overseeing and coordinating billing activities and adhoc special reporting, etc.

  • Format, design, and prepare highly technical, complex financial reports and schedules for the needs of various internal and external users. Examples include Agency Specific Reports, Federal and Non-federal Financial Reports, etc.

  • Identify processes needing improvement and participate in the documentation, communication and implementation of the improvements.

Education and Certifications :

  • Bachelor’s degree from an accredited institution of higher education in business or a related field

  • 5 years of relevant work experience in a complex financial environment is required

  • Comfortable with current technologies in systems to enable a quick mastering of Oracle Cloud PPM

  • Utilize very advanced functions of accounting software (Excel), database software (Access) is required

  • Knowledge of accounting principles is required

  • Strong financial analytical skills

  • Strong interpersonal skills and experience working with individuals and groups from diverse backgrounds

  • Strong skills in follow-up and oversight of daily activities

  • Ability to carry out several tasks at once

  • Excellent attention to detail and accuracy

  • Strong Excel and database skills

  • Strong analytical and problem solving skills

  • Excellent organizational skills

  • Must be a team player but also have the ability to work independently

  • Excellent written and verbal communication skills, including ability to interact effectively with team members at all levels throughout the organization

About Vanderbilt Benefits:

In addition to offering a lively community that encourages learning and celebrates diversity, Vanderbilt University offers a competitive, flexible benefits package including health, dental, vision, life, accidental death & dismemberment, disability insurance, paid time off, and a 403(b) retirement plan with employer match. Vanderbilt offers tuition assistance to employees, spouses and dependent children. Also, after five years of service, Vanderbilt will pay up to 55% of the tuition for up to three dependent children to earn a bachelor's degree. Learn more about Vanderbilt's benefits at VU Benefits Overview at .

Key Characteristics of a Successful Team Member in this Work Unit :

Analytical & Detail-Oriented – Accurately assesses information and applies applicable law, policy and procedure. Considers the long term implications of actions today and advises employees appropriately. Even small mistakes can create big issues; attention to detail work indicates care about the outcomes.

Autonomous – Self-managing; self-motivated. Manages time, activities and outcomes well so that progress stays on track. Cleans up after themselves.

Hard-Working – Is industrious as well as efficient (busy isn’t the same as productive). Can juggle multiple competing priorities simultaneously without becoming overwhelmed.

Naturally Communicates – Readily shares information and is comfortable working within a highly collaborative team. Communicates proactively. Understands that open communication and the sharing of knowledge is fundamental to the success of the team. Asks for advice, and considers it thoughtfully.

Reliable – Does what they say they will do, when they say they will do it. Shows up for work when expected. Doesn’t push the burden of work volume or deadlines to others.

Job requires Bachelors and 4 years of experience or the equivalent.

Licensure, Certification, and/or Registration (LCR):

Primary Location: United States-Tennessee-Nashville

Organization: 35100 - Contract and Grant Accounting

Job: Fiscal Affairs Professionals